What is Internal Data?

There are certain data elements that are available within the university for a business need but are not available to the general public. Proper access controls (in other words, permissions) must be set to prevent inappropriate access to this type of information. 

Internal information elements may need to be accompanied by an individual’s name in order to result in harm due to inappropriate handling, but not always.

Internal Data Elements

  • University identification (UID) numbers or Banner IDs
  • Student phone numbers
  • Employee offer letters and faculty tenure recommendations
  • Basic floor plans showing egress routes and shelter areas

Storage & File Exchange

Secure Approved Storage

In general, App State internal data should only be stored and shared via University-owned, maintained or purchased devices, solutions and services.

Unsecure Methods

In general, internal data should not be stored or shared via any personal computer devices (including smartphones).

Questions

If you are unsure whether you need to apply special care and handling to the information elements and assets you use, contact security@appstate.edu.